Privacy Notice

Introduction

This Privacy Notice explains how Invantix Limited (trading as Invantix.ai) ("we", "us", "our") collect, use and process your personal data when you use our services. Our registered office address is at 2-4 Petworth Road, Haslemere, Surrey GU27 2HR, United Kingdom.

What Data We Collect

If you submit a questionnaire through our website, or email us, we collect the following personal data: Name, job title, email address, and any personal data that you might include in the content of your submission.

The questionnaire is designed to gather information about AI systems, not about individuals. Please do not include special category data (such as health data), or any personal data that is not necessary for your submission.

How We Use Your Data

We use your personal data to:

Provide you and your business or organisation with the services that we have agreed to provide
Provide you with technical and other support you may need in relation to the services
Improve our services

Lawful Basis for Processing

We require a lawful basis for collecting, using and processing your personal data:

Provide you and your business or organisation with the services that we have agreed to provide – Contractual necessity
Provide you with technical and other support you may need in relation to the services – Contractual necessity
Improve our services – Legitimate interests

We're collecting and processing your personal data on the basis of legitimate interests because it benefits you and us, without causing an undue risk of harm to you or anyone else. For more information on our use of legitimate interests, please contact us (see below).

Data Sharing

We do not sell your personal data.

We may share your personal data with contractors and service providers / data processors that assist us in providing our services (e.g. IT hosting and support).

Where any such parties process personal data outside the UK / EEA, we ensure appropriate safeguards are in place.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Questionnaire submission and contact data is typically retained for up to 24 months.

Your Rights

Under UK data protection law, you have the following rights:

Right of access – You can ask us for copies of the personal data that we hold about you
Right to rectification – You can ask us to correct or delete personal data that you think is incomplete or inaccurate
Right to erasure – You can ask us to delete your personal data
Right to restriction of processing – You can ask us to limit how we can use your personal data
Right to object to processing – You can object to the processing of your personal data
Right to data portability – You can ask that we transfer the personal data that you gave to us to another organisation
Right to withdraw consent – Where we use consent as a lawful basis, you can withdraw your consent at any time

The lawful bases that we rely on may affect your rights. To exercise any of the rights, please contact us. For more information on your rights, please visit the website of the Information Commissioner's Office (ICO) at ico.org.uk.

Changes

We may update this Privacy Notice from time to time.

Contact

If you have any questions about this Privacy Notice, please contact us at tom@invantix.legal.

You also have the right to lodge a complaint with the ICO at ico.org.uk.